Audit tool

Medicines storage audit tool for clinics (JCI MMU.2, AOP.7.6)

An audit tool for clinics to check that medicines are stored securely, correctly, and safely, covering security, stock management, controlled drugs, and emergency supplies.

Fill it in online - free, no account needed. 27 questions.

What it is for

This audit tool helps clinics verify that all medicines are stored safely, securely, and in compliance with international standards.

The full question list

1. Audit Details

  1. Name of person completing the audit *
  2. Date and time of audit *
  3. Location of medicines storage being audited (e.g., 'Treatment Room 1', 'Pharmacy Store') *

2. Security and Access

  1. Medicines storage area is locked when unattended *
  2. Access to medicines is limited to authorised personnel only *
  3. Keys or access codes for medicines storage are securely managed *

3. Storage Conditions and Stock Management

  1. All medicines are stored according to manufacturer's recommendations (e.g., temperature, light, humidity) *
  2. No expired medicines are present in the storage area *
  3. No visibly damaged or compromised medicine packaging is present *
  4. Look-alike and sound-alike medicines are physically separated or clearly distinguished *
  5. Opened multi-dose vials are clearly dated with the opening date *
  6. Medicines requiring refrigeration are stored in a dedicated refrigerator with temperature monitoring *
  7. Refrigerator temperature logs are consistently maintained and within acceptable ranges

4. Controlled Medicines

  1. Controlled medicines are stored in a separate, double-locked cabinet or equivalent secure system *
  2. Controlled medicines inventory records match the physical count *
  3. Discrepancies in controlled medicines counts are documented and investigated
  4. Controlled medicines records are complete, accurate, and signed by two authorised individuals for each transaction *

5. Emergency Medicines

  1. Emergency medicines (e.g., crash cart, emergency kit) are readily accessible *
  2. Emergency medicines are stored in a sealed or tamper-evident container *
  3. All emergency medicines are within their expiry dates *
  4. A complete inventory list of emergency medicines is present and accurate *
  5. Emergency medicines are checked regularly according to policy (e.g., daily, weekly) *

6. Staff Knowledge and Training

  1. Staff interviewed demonstrate knowledge of the clinic's policy for safe medicine storage *
  2. Staff interviewed know the procedure for reporting medicine storage discrepancies or concerns *

7. Follow-up and Sign-off

  1. Any immediate actions taken during the audit
  2. Auditor's Name (print) *
  3. Auditor's Signature *

References

How the score works

The score is the share of scored questions that pass. N/A is left out of the score; text, dates and signatures are recorded but not scored. A completed template is a record of what you checked; it is not an inspection by a regulator or an accreditation body.

Questions

How often should this audit be completed?

The frequency of audits should align with your clinic's internal policies and accreditation requirements, typically quarterly or semi-annually, and after any significant changes to storage practices.

What happens if a 'fail' is recorded?

If a 'fail' is recorded for a question marked 'fail_creates_action: true', it indicates a non-compliance that requires immediate corrective action and documentation of the resolution.