Controlled documents and records register - ISO 9001:2015 (international)

A master list for tracking controlled documents and records, ensuring compliance with ISO 9001:2015 requirements for documented information.

Fill it in online - free, no account needed. 15 questions.

What it is for

This template helps maintain a comprehensive register of controlled documents and records in line with ISO 9001:2015 standards.

Maintaining a central list of all controlled documents
Tracking document revisions and approval status
Defining access and storage locations for documented information
Managing document retention periods and review schedules
Demonstrating compliance with ISO 9001:2015 requirements

The full question list

1. Document Identification

Document reference number is unique and clearly identifiable *
Document title accurately reflects its content and purpose *
Document owner (department or individual) is clearly assigned *

2. Revision Control

Current revision number is recorded *
Date of current revision is recorded *
Name or role of the person who approved the current revision is recorded *

3. Storage and Access

Location where the current copy of the document is kept (e.g., server path, physical archive) is specified *
Access permissions (e.g., 'all staff', 'management only', 'read-only') are defined *
Obsolete versions of the document are identified and prevented from unintended use *

4. Retention and Review

Retention period for the document is specified *
Next scheduled review date for the document is recorded *
The register includes all documented information required by ISO 9001:2015 *

5. Sign-off

Name of person completing this register entry *
Date of completion *
Signature *

References

Required by: ISO 9001:2015 Quality management systems - Requirements, 7.5.3 (2015)
AccrediMe is not affiliated with or endorsed by ISO. Clauses are cited by number only; the standard is ISO's and is not reproduced.
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How the score works

The score is the share of scored questions that pass. N/A is left out of the score; text, dates and signatures are recorded but not scored. A completed template is a record of what you checked; it is not an inspection by a regulator or an accreditation body.

Questions

What is a controlled document?

A controlled document is any piece of documented information that is subject to specific management processes to ensure its accuracy, availability, and integrity, as required by a quality management system.

Why is a controlled documents register important?

A register is crucial for demonstrating compliance with ISO 9001:2015, ensuring that all necessary documented information is properly managed, accessible, and up-to-date, preventing the use of obsolete versions.